Best Project Management Apps
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5 Best Project Management Software and Tools for Your Business

Are you currently struggling with deadlines and keeping track of an ongoing project? Do you find it difficult to manage the time and budget allocated to your projects?

If you answered yes to the above questions, then, grab a chair let’s have a quick chat.

Projects can be very well overwhelming if you do not have an effective working plan. In fact, a report by Business Journal stated explicitly that only about 2.5% of business projects are completed successfully. And lack of a clear goal accounts for up to 37% of failure of such projects.

Well, gone are those days when project managers are made to go under the knife to achieve success in a project. Thanks to project management apps, today, you can track your project from conception to delivery, manage your time and budget, create an insightful spreadsheet at every stage of the project, monitor the rate of success of an ongoing project, share jobs among other members without breaking a sweat.

Project management programs are one of the best things to happen to any business – both small, medium, and large businesses. No wonder statistics show that 77% of high-performing projects are those which employ project management tools. Sadly, only 22% of businesses employ project management software in their projects, despite the high success rate recorded with these tools.

Ready to push your project to its maximum limit? Here are the top 5 best project management software and tools for all kinds of business.

If you're looking for collaboration software, check the article below:

Best collaboration tools

Before we get to these life- and money-saving tools, let’s take a quick look at some of the features that a project management program should have to qualify as one of the best project management tools.

Common Features to Look Out For in Project Management Apps

Although these features vary between software, here are the basic features you should totally check out for while choosing a project planning software.

  • Billing and Invoicing: Some advanced project management software come with complete accounting functionality that allows users to handle everything including billing and invoicing.
  • Multi-User Interface: The essence of having management software is to make the process seamless. Since the data is stored on the cloud, any member of the project can track his success on the project and know where to adjust or improve on. Be sure to get one which allows for multi-user login.
  • Budgeting and Expense Tracking: Insufficient funds is one of the common reason for project failure. Most project managers fail to correctly state the expected budget and duration a project needs to reach the completion stage. This is especially difficult due to unforeseen expenses and interruptions. However, this problem can be mitigated with project planning software. These apps allow you to track your time and expenses as well as revenues, giving you all the information needed to make informed decisions.
  • Project Planning and Management: This is a basic feature that virtually every project management software should contain. Why? Because planning is everything. Your project management app must contain tools that will allow you to track the project from the onset till the finishing line and delegate responsibilities to individual members.
  • Scheduling: Scheduling is yet another crucial feature of a project planning app. This tool is usually equipped with calendar functionality that allows users to schedule different projects without having a clash. You can track ongoing projects and tell when it is okay to embark on a new project and the expected time of delivery for ongoing projects.
  • Resource Allocation: This tool is especially useful to project managers who are saddled with the responsibility of assigning resources of a project.

Top 5 Best Project Management Tools in 2020


In search of agile scheduling software for your projects? Jira fits the bill perfectly. This software development tool is one of the most popular management tools tailored to make any project fun and seamless. Jira is equipped with a rich variety of expert tools perfect for just about any project size. It manages everything from tracking to scheduling and planning, so you can spend your time being creative on the bigger fish. Like most project management software, it comes with an affordable price tag, but also available in the free mode. However, you will not enjoy many features in the free trial.


  • Reports and dashboards
  • Project tracking
  • Integration with flexible REST APIs
  • Bug tracking
  • Unlimited custom fields
  • Customizable workflow
  • Advanced reporting tools
  • Advanced security and administration
  • Agile, Scrum, Kanban
  • Great search and filtering tool


  • Good user experience
  • Affordable
  • Easy to use
  • Loads of rich features
  • Free trial


  • Somewhat complex to customize


In comparison with some project planning tools, Bitrix24 is unarguably one of the best tools for both small and medium-sized businesses. It is designed with a ton of enterprise-wide features that are sure to push your project to its maximum limit, irrespective of the size. This app contains productive tools that take care of every stage of your project, from the onset to the final stage. It is also very easy to use and affordable. You are sure to get the bang for your bucks.

Additionally, you are allowed access to the free trial mode as seen with most project management software. Simply download the app from the website and get started.


  • Calendar/reminder system
  • Social media integration
  • Progress tracking
  • Gantt charts
  • Analytics
  • Automated scheduling
  • Time tracking
  • Budgeting & forecasting
  • Data visualization
  • Billing & invoicing and a host of others


  • Easy to use
  • Best value for money
  • Rich features
  • Free trial
  • Customer support


  • Somewhat challenging at the beginning
  • Supports few applications

Zoho Projects

Planning and tracking your project is made ridiculously easy with Zoho Projects. This online project management app handles the bulk of the project, thus expediting the process and creating room for more efficiency. Zoho Projects is equipped with everything from basic features to enterprise-based features. These rich features help you to scale your projects throughout its timeline – from start to finish – without a hitch.

In addition to its wealth of features, Zoho Projects is designed with a responsive and easy-to-use interface to allow just about anyone to navigate his way through the platform without a guide. Also, this online project planning tool comes at a very cheap price, making it the go-to choice for many small businesses.

You get to enjoy features such as:


  • Gantt charts
  • Time tracker
  • Project planning
  • Document management
  • Google Apps integration
  • Reminders
  • Budgeting
  • Reporting tools
  • Problem tracker
  • Chat
  • Project forum and lots more


  • Easy to use
  • Broad functionality
  • Free mode
  • Affordable
  • Very responsive


  • May be best for small teams only
  • Resource data is sometimes displayed in an unusual way


This is yet another good management software to scale any project to its maximum limits. AceProject contains a broad spectrum of tools, cutting across simple tools to more industry-based tools. With this web-based free project management software, small businesses can handle a number of projects without breaking a sweat. The platform is made very easy to use for both beginners and professionals. You don’t need a degree or professional help to navigate your way through. AceProjects got you covered when you need to organize, integrate, and track your projects. Thankfully, it works perfectly for Windows and iOS platforms.


  • Gantt charts
  • Time Reporting
  • Project tracking and management
  • Expense tracking
  • Document sharing
  • Reminder
  • Project statistics
  • Data visualization
  • Resource allocation
  • Third party integration


  • Easy to use
  • Faster than the average project management app out there
  • Affordable
  • Wide spectrum of features
  • Free trial


  • Fairly responsive
  • The dashboard can be cluttered sometimes

Agile CRM

Any list of the best project management applications is incomplete without this great tool. Agile CRM is lauded for its phenomenal functionalities. This software boasts exceptional tools that are sure to help you manage any project effectively, irrespective of its size. Packed full with basic and standard features, Agile CRM has quickly gained the spot of a one-stop project management platform for all kinds of business. The drop and drag management tools are ridiculously easy to use and the interface is fairly responsive compared to many out there. Even better, this project management tool comes at a very affordable price, so, you do not have to break the bank to scale up your business. And you can easily customize it to your personal taste.


  • Email tracking
  • Conversion optimization tools
  • Project planning
  • Sales reporting
  • Social suite
  • Third party integration
  • Event calendar
  • Scheduling
  • Sales analytics
  • Marketing automation
  • Document management


  • Excellent customer support
  • Very easy to use
  • Affordable
  • A vast array of features
  • Free trial mode


  • Fairly responsive
  • May not be the best option for large projects
  • Some users complain of lack of reporting tools

There you have it. Our unbiased reviews of top management apps for all kinds of project. Don't miss out on these great tools. And if in addition to these tools you need something to record your business meetings with and capture screenshots to send to your co-workers, try Movavi Screen Recorder. This program makes screen capturing an easy thing. Click the link below to learn more!