12 Best Meeting Schedulers for the Maximum Productivity

SimplyMeet.me has all the functionality you are looking for when it comes to a group meeting scheduler, and even has a free plan for those who don’t want to part with money for their software, or those who just want to work out whether SimplyMeet.me is the right choice for them.

With a set of robust meeting booking features, including the option to take payments, or to suggest times when all of the participants are free, SimplyMeet.me is also great for large businesses, though it does require the payment in this scenario. The free meeting scheduler also has apps for both Android and iOS devices, with a meeting scheduler app allowing you to book and plan your meetings on the go.

Key features:

• Customizable booking page

• Rescheduling options

• Embed bookings on a web page

• Integration with Outlook and other software

Calendly is a top calendar meeting scheduler free for individual users who just want to integrate with one specific calendar. However, if you want to use this as a team or integrate with a variety of calendars, then you do need a paid membership.

This functions as an online meeting planner, as it can be installed as a Firefox or Chrome add-on for web-based meeting scheduling, as well as having Android and iOS apps maximizing the compatibility of Calendly.

Key features:

• Connect to Google Meet, Microsoft Teams, Zoom, Slack, and others

• Customize your booking link

• Connect to Slack and HubSpot using paid memberships

• Connect and integrate multiple calendars

SavvyCal is a meeting scheduling website that has a lot of the same features as other competing software, but it also has the potential to help people find an adequate time to meet. Everybody can put their preferred meeting times in, providing an easy way to please everyone.

It works online and uses a Chrome extension, as well as giving a calendar overlay so that users are presented with a proper calendar to use rather than just see time slots. SavvyCal also allows you to link popular calendar apps to feed into the meeting scheduling software, such as Outlook and iCloud Calendar.

Key features:

• Numerous integrations, including Zoom, Google Calendar, and more

• Set up polls

• Unique links and meeting availability settings

Calendar works as a sort of website to schedule meetings, but does have an iOS and Android app as well. This meeting scheduling tool, like a lot of the others out there, allows users to connect their other calendars, but this is very limited on the free version where users can only connect one calendar.

For those looking for group scheduling apps, Calendar is only really an option if you pay for the premium versions, which allows you to plan a meeting with more users (you can only have up to five on the free plan). The coordinator provides a simple way to track meetings for everyone, and you don’t need to download any software as it can all function within your web browser.

Key features:

• Integrations with some calendars, including Outlook

• Personalized calendar link

• Up to 50 guests per meeting booking on the Pro plan

Those who use Google’s suite of tools will feel at home with their calendar and meeting scheduling tool. This is a great tool for multiple people to use and collaborate on, as the schedule maker can color code different calendars, so you can have work meetings and personal commitments easily tracked on all of your devices. The tool can also automatically add meetings from your email invitations.

Key features:

• Alerts for meetings

• Totally free for Google users

• Room bookings

• Contact management system included

Motion is an app that has been designed to use smart modern technology when you schedule meetings, including AI. This is one of the best calendar scheduling tools for teams that are stacked with a lot of different meetings. The schedule maker functionality can help to reduce unwanted meetings and save you time every single week. Users can set their meeting availability and use the assistant in the program to schedule prompt meetings with task management included to keep people on track.

Key features:

• Task manager assisting with keeping meetings on track

• Connect with Outlook, Zoom, Google Calendar, and more

Clara is a little bit different from the other options on this list. It is mainly aimed at business users rather than personal users, and instead of functioning as an app or website to schedule meetings, this is an automatic model that will provide you with a way to schedule meetings by emailing “Clara”, designed to function as a member of your business team.

For instance, to schedule meeting times, you can CC Clara into an email and ask her to find a time for you to meet. She will automatically schedule this at a convenient time.

All plans provide follow-ups and reminders, as well as real-time reporting on meetings.

Key features:

• Automatically schedules meetings through emails

• Meeting preferences dashboard

• Automatic follow-ups

Those who are looking for an affordable scheduling tool can try Sidekick, which has one of the best free online meeting scheduler functions as well as an affordable premium plan, too. It is one of the cheaper options on the market, but it doesn’t compromise that many functions and features. This means it is a good choice for small businesses or even for individuals.

Users can customize by adding their own logo and create unlimited groups and contacts. On top of this, the tool connects excellently to many others, integrating with Teams, Google Meet, Zoom, and more.

Key features:

• Three scheduling pages

• Connects to Google, Outlook, and Microsoft 365

• Unlimited meetings and contacts

• Some AI functions on the Superhero plan

This is one of the best scheduling tools that allows users the best way to set up their daily schedule. The system can be integrated with payment systems too, so people can take payments for their time. For instance, if somebody is offering online lessons or coaching, the Zoho Bookings platform is a great way to facilitate this. It has a tracker and a reminder system to ensure that there are fewer missed appointments. For users who need a meeting scheduler as part of their business, and to try and boost revenue, it can be a great tool.

Key features:

• Personalized booking page

• Integrates with the Zoho suite of tools

• Also integrates with Microsoft, Google, Slack, and Salesforce

Doodle is a tool for scheduling meetings that is largely based on working out the best way to get large groups of people to agree upon a time. The organizer of the meeting can send out a poll, which provides users with the chance to tick certain times when they are available and synchronize diaries.

The free plan has very basic functionality, but on the paid plan there are no ads, unlimited group polling, booking pages, and email invitations. The app doesn’t have the fullest set of functions in terms of sending out invitations or scheduling repeated meetings.

Key features:

• Integrates with Microsoft Teams, Webex, and Zoom

• Activity reports on the Team platform

• Email support

• Booking templates

Chili Piper is not just a tool to schedule and book a meeting, it is a way for customers to book sales calls and meetings. For example, if you have a sales team providing advice meetings or initial consultations.

Chili Piper can route potential sales to the right team and individuals within the team, as well as showing free time slots on a booking website for people to automatically schedule their calls. On top of this, the software can integrate with a variety of different tools, such as Salesforce. If you use a CRM to run the day-to-day of your business, then this can be one of the smoothest ways to onboard new customers and make sales.

Key features:

• CRM integrations

• Email & SMS reminders

• Instant lead qualifying

CozyCal is a tool that integrates brilliantly with websites, allowing you to schedule a meeting and integrate perfectly with a website via a widget. So, if you have a website and you are looking to book sales calls, CozyCal will allow people to simply book a meeting with you. It can be used for paid sessions, such as tutoring, or it can be used for managing your internal team.

CozyCal has a wide range of integrations, including Basecamp, Google Calendar, and Microsoft Office 365. It can easily become part of your business workflow. The software doesn’t have a free version so companies need to pay by the user, which can add up if you have a lot of different members.

Key features:

• Integrations with Basecamp, Google Calendar, and Microsoft Office 365

• Automated email notifications

• Includes analytics

• Widget for the website integration