How to record a meeting

Edited by Ben Jacklin

June 3, 2021

How to record a meeting on:

Virtual meetings have become a common feature of daily work for many people. Online meeting software has made conferences safer and more convenient in many ways.

Sometimes, you want a video recording of these meetings. If you have a meeting to record, there is a selection of free meeting recording software out there. This article will help you choose the right meeting recorder for your needs and explain how to record a meeting with each of these meeting recorder apps:

How to use meeting recorders

Each of the following programs offers a built-in recorder to document your online meetings, which is usually the best way to video record a meeting with audio.

Zoom is one of the most popular online meeting programs today. It is easy to use and produces high-quality live video feeds and audio. Zoom is cloud-based, meaning its information is stored on the internet rather than on a local hard drive, saving room on your computer or device.

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Zoom also features virtual backgrounds for calls, calendar integration, waiting room for increased security, multi-share functionality, and personal meeting rooms.

Zoom produces HD video feeds, and the program is free to use. Zoom also offers a built-in video recording feature. Here’s how to record a Zoom meeting:

Step 1. Open the app and start the Zoom call.
Step 2. Click the Record icon.
Step 3. Select Record on This Computer.
Step 4. Click Participants.
Step 5. The recording will be automatically converted.
Step 6. The folder containing the recording will automatically open on your laptop, device, or PC.

Note that on Zoom, the host of the meeting must grant permission to record using the built-in recording feature. For a detailed guide on using Zoom’s built-in recording feature, click the link below.

Learn how to record a Zoom meeting

Google Meet is Google’s web-based video conferencing tool. It is available to anyone with a Google account and allows up to 100 participants in a meeting lasting up to 60 minutes. The program can be downloaded for free for Windows or Mac.

Google Meet features a digital whiteboarding integration, unlimited call duration, polls and questionnaires, background blur, optimized video quality in low light, background noise reduction, tiled layout view, and the option to join meetings directly from Gmail.

Google Meet also offers a built-in meeting recorder. Follow the steps below to record your call.

Step 1. Open Google Meet and click Meet.
Step 2. Choose Start or Join a Meeting.
Step 3. Click More (the three dots at the bottom right corner).
Step 4. Choose Record Meeting.
Step 5. When you are finished recording, click More again.
Step 6. Choose Stop Recording.

For a detailed guide on using Google Meet’s built-in recording feature, click the link below.

Learn how to record Google Hangouts

Skype is another highly popular online meeting program. In addition to being available on computers, laptops, and mobile devices, Skype can also be used on Xbox platforms and smartwatches. The program is free to use for video conferencing.

Skype also features HD video calling, smart messaging, screen sharing, live subtitles, and encryption for assured privacy.

Skype is very easy to use, both for making or joining meetings and for recording them with the built-in recording feature.

Step 1. Open Skype and start a call.
Step 2. Click Start Recording.
Step 3. When the call is over, click Stop Recording.

For a detailed guide on using Skye’s built-in recording feature, click the link below.

Learn how to record Skype calls

Webex is another video conferencing program used by many professionals. It provides HD video and high-quality audio and has recently added a noise removal and speech enhancing function to improve the quality of sound even further. Webex can be downloaded on Windows or Mac.

Webex also features real-time translation for 100+ languages, whiteboard function including shape recognition, post-meeting summary notifications, gesture recognition, and Slack integration.

Webex does offer a built-in conference recording feature that is quite user-friendly. However, the administrator of the meeting can choose to disable this function.

Step 1. Open Webex on your computer.
Step 2. Join a meeting you want to record.
Step 3. Click the Record button at the bottom of the window to start recording.

For a detailed guide on using Webex’s built-in recording feature, click the link below.

Learn how to record Webex meetings

GoToMeeting is a web-hosted video conferencing program designed for business use. It boasts ultra-high quality video and audio streaming, the fastest speeds in joining meetings, and a Smart Meeting Assistant that can take notes, make highlights, and create to-do lists from the contents of a meeting.

GoToMeeting also features audio conferencing on a computer or phone, application sharing, drawing capabilities, single-click instant messaging, full desktop sharing, and scheduling integrated with Microsoft Outlook.

This program is available for download on Windows or Mac. GoToMeeting also offers a built-in video conferencing recording feature.

Step 1. Go to the Organizer Control Panel.
Step 2. Open the View panel.
Step 3. Click Recording.
Step 4. Click Settings.
Step 5. Set your video and audio preferences.
Step 6. Select the location you want the recording saved.
Step 7. Click OK.
Step 8. Click the Start Recording button.
Step 9. When the meeting is over, click the Stop Recording button.

For a detailed guide on using GoToMeeting’s built-in recording feature, click the link below.

Learn how to record a GoToMeeting session

Join.me is another video conferencing app downloadable for Mac or Windows. It is extremely user-friendly, and its free version offers an array of features, including a whiteboard function on iOS devices.

Join.me’s meeting recorder is as easy to use as its video conferencing.

Step 1. Download and install Join.me.
Step 2. Choose Start a Meeting.
Step 3. A menu will appear at the top of the window.
Step 4. Click More.
Step 5. Choose Record.
Step 6. When you are finished, click Stop Recording.

Which meeting recording software is right for you?

All six of these programs offer user-friendly video conferencing along with the capability of recording meetings.

Your specific needs will determine which program is best for you. For instance, if you are looking for a cloud-based program, Zoom may be your best choice. If you prefer web-based programs, look into Google Meet or GoToMeeting. If you would rather have a downloadable app that lives on your device, you may prefer Skype, Webex, or Join.me.

How to use the Movavi free meeting recording software

Movavi Screen Recorder is an extremely user-friendly program for Windows or Mac that records monitor activity. It creates screen capture as well as video and can be exported in multiple formats, including MP4, MOV, AVI, MKV, MP3, GIF, BMP, JPG, or PNG. It also offers the option to export directly to Google Drive and YouTube.

Movavi Screen Recorder offers an array of useful features:

  • Screenshot editing
  • Screencast creation
  • Scheduled recording
  • Instant social sharing
  • Multiple exporting options

You can easily set your screen capture area on Movavi Screen Recorder. You can record a specific window, the entire screen, or a manually set portion of the screen. You can also set the audio quality and fps, giving you complete control of the video’s quality.

Movavi Screen Recorder offers the option to incorporate your webcam in your recordings. This program also provides video effects like keystrokes, cursor movement, and mouse clicks.

One of the handiest features of Movavi Screen Recorder is its scheduled recording function. With it, you can set a timer to begin recording the screen at a specific time, then to shut off automatically. You can also set the computer to go to sleep or shut down when the recording is finished.

Movavi Screen Recorder also features video editing that includes trimming and cutting video clips.

To record a meeting with Movavi Screen Recorder:

Step 1. Download and Install Movavi Screen Recorder

Download the installation file and run it on your desktop or laptop. When the installation process is complete, launch the program.

Step 2. Adjust the Settings for the Recording Session

Before you record your online meeting, you’ll want to adjust the settings for the session. To do this, click Preferences in the sidebar. A dialog box will appear, where you can hide the sidebar, disable the countdown, choose the folder in which the output video will be stored, and more. Once you are happy, click OK. Next, click the Screen recording button and select the area of the screen you want to record.

When the recording panel appears, make sure the Webcam, Microphone, and System Audio icons are green to show they are active. When your video conference begins, click the REC button. The recording process will start after a 3-second countdown.

Step 3. Record Your Meeting

If you wish, use the Pause and Screenshot buttons during the recording. To finish recording, click Stop.

Step 4. Save the Result

Click the Export button. In the dialog box that appears, name the file, choose the output format, and click Save. That’s how to record a meeting with Movavi Screen Recorder.

Movavi Screen Recorder makes recording an online conference simple and easy. With its impressive array of features and customization options, including video and audio quality and file format, Movavi Screen Recorder allows you to record meetings precisely the way you want to.

Whichever video conferencing and recording software you choose to use, keep in mind that different states and localities have varying laws regarding the necessity of obtaining permission from participants before you record a meeting. Research the laws in your area before you use any recording programs in a video conference.

Disclaimer: Please be aware that Movavi Screen Recorder does not allow capture of copy-protected video and audio streams. Learn more

Frequently asked questions

Can you record online meetings?

Several of the most popular video conferencing programs offer built-in recording features.

  • Zoom
  • Google Meet
  • Skype
  • Webex
  • GoToMeeting
  • Join.me

To use a meeting recorder:

  1. Choose the program you want to use and download it or, if it is a web-based program, navigate to the program’s web page.
  2. Set up any recording parameters the program offers: video and audio quality, screen capture area, webcam, audio sources, file format, etc.
  3. Confirm that each participant’s microphone, speakers, and webcam are working correctly.
  4. Start recording before the meeting begins.
  5. When the meeting is finished, stop the recording.
  6. Save the recording to your computer.

Do you need permission to record a meeting?

Some programs, like Zoom and Webex, allow the host of the meeting to decide whether the call can be recorded or not. On Zoom, participants must obtain the host’s permission in order to activate the recording function. Webex hosts can choose to disable the recording function for all participants.

Note: You should comply with the state laws on recording personal conversations. They may differ: in some states, one-party consent is enough; in others, you need all the parties to agree.

How can I record a meeting on my computer?

You can record a meeting with Movavi Screen Recorder. Just follow these steps:

  1. Download Movavi Screen Recorder from Movavi’s official site.
  2. Launch Movavi Screen Recorder.
  3. Click the video camera icon.
  4. Set the screen capture area for the portion of the screen you want recorded.
  5. Set the audio and webcam settings with the icons at the bottom of the control panel. These icons will be green if they are turned on.
  6. Click the REC button to start recording.
  7. When the meeting is over, click the Stop icon.
  8. A separate window will open containing the video.
  9. Edit the video as desired and save it in the format of your choice.